Meeting Prep in Minutes
Prepare quickly for an important project or stakeholder meeting by bringing together the context needed to understand the discussion, identify potential…
Purpose: Prepare quickly for an important project or stakeholder meeting by bringing together the context needed to understand the discussion, identify potential challenges, and anticipate decisions.
The prompt helps a project manager enter the meeting with relevant background information and useful questions rather than manually searching through previous conversations and documents.
How to use it
Use the prompt shortly before an important meeting in Microsoft 365 Copilot Chat.
Replace [Topic/Project Name] with the actual subject of the meeting. When possible, reference the actual meeting so Copilot can use the attendee list and available meeting context.
For stronger results, provide or reference:
- The actual calendar meeting.
- The project name.
- Relevant documents.
- Previous meetings.
- Important email conversations.
- Relevant Teams discussions.
Prompt
I have an upcoming meeting about [Topic/Project Name] / [Link or reference the actual meeting].
Based on this and the attendees:
- Summarise the purpose of the meeting
- Provide relevant background/context
- Highlight potential risks or challenges
- Suggest smart questions I should ask
- Identify likely decisions that need to be made
Keep it concise and practical.Useful follow-up
Turn this into actions, decisions, and next steps.Sources
Original WorkWithAI prompt; no external factual source required.
Last reviewed: · By Arnaud Llamas Bravo
