Inbox Triage — What Actually Matters
Reduce inbox overload by identifying the emails that genuinely require your attention and separating them from informational messages, newsletters, and…
Purpose: Reduce inbox overload by identifying the emails that genuinely require your attention and separating them from informational messages, newsletters, and FYIs.
The prompt turns a large number of emails into a prioritised action list and suggests a simple next step for each relevant message.
How to use it
Run this prompt in Microsoft 365 Copilot or Outlook Copilot, particularly at the beginning of the day or after returning from several days away.
Adjust the timeframe when necessary. For example:
Review my emails since Monday...or:
Review my emails from the last 3 working days...Use the resulting categories to determine:
- What needs immediate attention.
- What needs a response.
- What could be delegated.
- What requires no further action.
Always review suggested responses before sending them.
Prompt
Review my emails from the last 7 days and identify only the messages that require action from me.
Ignore newsletters, FYIs, and anything informational.
Group the output into:
- Urgent and time-sensitive
- Needs a response soon
- Can be delegated
- Can be ignored
For each action item, suggest a one-line response or next step.Sources
Original WorkWithAI prompt; no external factual source required.
Last reviewed: · By Arnaud Llamas Bravo
