Practical Microsoft 365 Copilot training for procurement

Procurement with Microsoft 365 Copilot

Apply one transferable prompt method across supplier research, RFQs, contract and quotation comparison, portfolio segmentation, negotiation preparation, reporting and follow-up — with source verification and human judgement throughout.

Request a proposal for your procurement team View the programme

One interactive day

Procurement workflow

From approved source to reviewed procurement action

Source dataApproved supplier, contract and spend information

Prompt methodRole, Context, Objective and Complexity

AnalysisStructured comparison, preparation or reporting

Human validationProcurement, legal, finance or risk review

ActionA controlled procurement next step

Human judgement

Supplier, contract and negotiation decisions remain with qualified professionals.

KYSSupplier research

KraljicPortfolio segmentation

BATNA & ZOPANegotiation preparation

In short

What to know before choosing this workshop

A practical, role-based training day for procurement teams using Microsoft 365 Copilot for supplier research, comparisons, negotiation, reporting and follow-up.

For: Your team already works in Microsoft 365 and wants a repeatable procurement method. · You want hands-on exercises across research, analysis, negotiation preparation and reporting.
Format: Approximately seven hours, adapted to your team
Languages: English, French or Dutch
Main tools: Microsoft 365 Copilot Chat, Excel, Word, Outlook, PowerPoint, Teams, Microsoft 365 Copilot Notebooks, Agent Builder
What participants will be able to do: Research suppliers more systematically. · Prepare a traceable Know Your Supplier overview.
Access: Features and licences depend on your Microsoft 365 environment
Human review: Participants verify outputs; accountable decisions remain with people

WorkWithAI Belgium

A clearly scoped Copilot workshop

WorkWithAI is a Belgian provider of practical Microsoft 365 Copilot training, delivered by Arnaud Llamas Bravo in English, French and Dutch.

Sourcing, supplier comparison, purchasing documentation and spend-related decision support.

Designed for: Procurement professionals, buyers, category managers and purchasing stakeholders.
Business tasks: Prepare sourcing and RFQ material
Compare suppliers and proposals
Summarise contracts, spend and approvals
Choose this workshop when: supplier and purchasing decisions are the focus, rather than sales negotiation or legal review alone.

WorkWithAI

Sources and product notes

Primary sources supporting product, privacy and governance statements on this page.

How Microsoft 365 Copilot works ↗Microsoft Learn · 2026-07-22
Security for Microsoft 365 Copilot ↗Microsoft Learn · 2026-07-22
Data protection in the European Union ↗European Commission · 2026-07-22

Recognition

Procurement teams lose strategic time to fragmented information and repetitive preparation.

RFQs, supplier emails, meeting preparation, contract comparison, portfolio segmentation and reporting often depend on manual work across multiple files and applications.

Time is lost drafting RFQs, comparing quotations and following up supplier emails.

Supplier, contract and spend information is spread across systems and files.

Supplier meetings begin without a consistent 360-degree preparation.

Portfolio segmentation and risk scoring depend on manual data handling.

Negotiation preparation varies by buyer and category.

Reporting spend, savings and risk requires repeated consolidation.

Meeting notes and next steps are not always followed up consistently.

Administrative work leaves too little time for category strategy and supplier relationships.

Desired outcome

Use Copilot as controlled procurement support — not as a decision-maker.

The training focuses on practical outputs that remain subject to source quality, transparent criteria, organisational access and professional review.

Research suppliers more systematically.

Prepare a traceable Know Your Supplier overview.

Structure a supplier portfolio using Kraljic.

Prepare BATNA, ZOPA and negotiation scenarios.

Anticipate objections and structure arguments.

Report spend, savings and supplier risk more clearly.

Follow up meetings and action points consistently.

Prototype a reusable procurement assistant.

Proven procurement methodologies

Six frameworks, applied with clear limits and human control.

Each framework is treated as a structured aid. Copilot supports preparation and analysis; it does not replace due diligence, legal review or procurement authority.

Know Your Supplier

Build a structured supplier overview.

A review-ready supplier brief.

DISC communication hypothesis

Prepare supplier communication.

A communication preparation note.

Kraljic matrix

Segment the supplier portfolio.

A reviewable segmentation and rationale.

Negotiation preparation

Structure alternatives, limits and scenarios.

A negotiation preparation sheet.

Objection handling

Prepare for likely supplier arguments.

An objection-response preparation grid.

Persuasion strategy

Build a clear procurement case.

A structured argument map.

Procurement cycle by application

Use the right Microsoft 365 application for the task.

Features and licences depend on the organisation’s Microsoft 365 environment.

Copilot Chat

KYS, DISC hypotheses, BATNA & ZOPA, objections and persuasion preparation.

Only approved and accessible sources.

Excel

Kraljic segmentation, spend analysis, supplier comparison and transparent risk scoring.

Scores require defined criteria and review.

Word

RFQs, contract and quotation summaries, supplier assessments and rewriting.

Not a substitute for legal interpretation.

Outlook

RFQ emails, negotiation communication, supplier questions and follow-up.

Review before sending.

PowerPoint

Procurement KPIs, spend, savings, risk and category strategy reporting.

Validate calculations and claims.

Teams

Meeting recap, action points, owners and next steps.

Check sensitive content and participants.

Notebook

Centralise and query an approved supplier dossier.

Permissions and source ownership apply.

Agent Builder

Prototype a Kraljic helper, KYS generator or RFQ assistant.

No supplier-selection authority.

Learning outcomes

Practical capabilities for a one-day training.

The goal is a usable working method and reviewed training outputs, not procurement mastery, certification or guaranteed savings.

Write prompts using Role, Context, Objective and Complexity.

Prepare a Know Your Supplier report with traceable sources.

Use DISC only as a communication hypothesis.

Segment a supplier portfolio with Kraljic and transparent criteria.

Structure BATNA and ZOPA assumptions.

Prepare likely objections and supporting arguments.

Draft RFQ, negotiation and follow-up emails.

Summarise contracts and quotations with human and legal review.

Analyse and visualise spend, savings and supplier risk.

Generate meeting notes, action points and owners.

Centralise a supplier dossier in Notebook.

Prototype a procurement assistant with Agent Builder.

Apply confidentiality, source verification and professional judgement.

Programme of the day

From prompt method to reusable procurement assistant.

09:00Welcome and kick-off: Microsoft 365 Copilot and Golden Rules

09:45Prompt method: Role, Context, Objective and Complexity

10:30Outlook and Word: RFQ emails, contracts and quotation comparison

11:15Copilot Chat: Know Your Supplier report and DISC

12:00Lunch break

13:00Excel: Kraljic matrix, analyse and segment a supplier CSV

13:45Negotiation: BATNA & ZOPA, objection handling and persuasion strategy

14:30PowerPoint and Teams: procurement KPI reporting and supplier-meeting recap

15:15Notebook: centralise the supplier dossier

15:45Agent Builder: build a procurement assistant

16:30Wrap-up, action plan and Q&A

Responsible use

Confidentiality, source control and human judgement remain visible.

Training examples use fictional or explicitly approved data. Production use may require procurement, legal, finance, risk, privacy, IT and security involvement.

This training does not provide legal, financial, compliance or procurement-policy advice. Copilot does not perform complete due diligence, select or approve suppliers, or sign contracts.

Minimise supplier and personal data.

Use least-privilege access.

Separate demonstration, test and production data.

Use approved, current and owned sources.

Validate analysis, arguments and scoring.

Require legal review for contractual output.

Escalate missing or contradictory information.

Protect pricing, terms and commercial strategy.

Use transparent segmentation and scoring criteria.

Log and review reusable assistant usage.

Audience and suitability

Built for procurement professionals applying Copilot to real work.

Suitable for buyers, category buyers, procurement managers, sourcing specialists, supply-chain professionals, contract and vendor-management teams and procurement operations.

Suitable when

Your team already works in Microsoft 365 and wants a repeatable procurement method.

You want hands-on exercises across research, analysis, negotiation preparation and reporting.

You accept that outputs require source verification and human review.

Less suitable when

You need a complete beginner introduction to AI.

You are looking for legal contract training or procurement certification.

You expect an automated supplier-selection or risk-decision system.

You require guaranteed savings or a production implementation after one day.

Arnaud Llamas Bravo presenting Microsoft Copilot during a professional workshop

Arnaud Llamas BravoFounder & trainer, WorkWithAI

Photo 1 of 3

Your trainer

Arnaud Llamas Bravo

Clear.Practical.Human.

Since January 2024, I have trained more than 8,500 professionals. I am passionate about helping individuals and organisations build the skills they need to use AI effectively. My practical, hands-on approach ensures that every participant leaves with tools and ideas they can apply immediately.

I specialise in delivering trilingual training in English, French and Dutch across recruitment, human resources, education, marketing and sales. My mission is to make AI accessible, useful and transformative for teams that want to work smarter and achieve measurable results.

Through collaborations with renowned organisations including Proximus, Honda and the Flemish Government — and by creating tailored programmes for different sectors — I combine real-world experience with an in-depth understanding of AI’s potential.

Connect with Arnaud on LinkedIn Read all participant testimonials

8,500+ professionals trained247 verified participant storiesTraining in English, French and Dutch

Written and reviewed by Arnaud Llamas Bravo · Editorial methodology · Updated 27 July 2026

Practical information

Confirmed training facts

Duration: One full day of approximately seven hours with a lunch break.
Approach: Interactive and hands-on.
Audience: Buyers, category buyers, procurement managers, sourcing specialists and supply-chain professionals.
Applications: Word, Excel, Copilot Chat, PowerPoint, Teams, Outlook, Notebook and Agent Builder.
Methodologies: KYS, DISC, Kraljic, BATNA & ZOPA, objection handling and persuasion strategy.
Participation: A laptop with an active Microsoft 365 Copilot licence is recommended or may be required for active participation.
Technical prior knowledge: No technical prior knowledge is required.
Trainer: Arnaud Llamas Bravo.

Frequently asked questions

Practical answers before requesting a proposal

Who is this training for?

Procurement and supply-chain professionals who want to apply Microsoft 365 Copilot to supplier research, analysis, negotiation preparation, reporting and follow-up.

Is technical prior knowledge required?

No technical prior knowledge is required. Familiarity with procurement work and the Microsoft 365 applications used by the organisation is helpful.

Which Microsoft 365 Copilot licence is needed?

Exact licence and feature requirements must be checked for the organisation before delivery. An active Microsoft 365 Copilot licence is recommended or may be required for active participation.

Can I attend without a licence?

Participation may be more observational when the required access is unavailable. The practical setup should be confirmed before the training.

Can we work with our own supplier data?

Only explicitly approved, appropriately protected data should be used. Public forms and public demonstrations must not include confidential contracts, prices, supplier lists or spend files.

Does Copilot provide legal or procurement advice?

No. Contractual, legal, commercial and risk conclusions require qualified professional review.

How reliable are KYS, DISC and risk scores?

They depend on source quality, assumptions and transparent criteria. DISC is treated only as a communication hypothesis, and scores require human validation.

Can Copilot select suppliers automatically?

No. Copilot and Agent Builder support preparation and workflows but do not have procurement decision authority.

What is the role of human validation?

People verify sources, criteria, analyses, communication, legal implications and the final procurement action.

What is the difference between Copilot Chat, Notebook and Agent Builder?

Copilot Chat supports conversational research and preparation, Notebook centralises an approved working dossier, and Agent Builder can prototype reusable assistants. Availability must be verified.

Can the training be delivered in-company or adapted?

Delivery format and adaptation options can be discussed and confirmed in the proposal process.

Which languages are available?

The page is prepared in English, French and Dutch. Final delivery-language availability must be confirmed.

Which materials or follow-up are included?

Materials and follow-up are not stated until the business confirms the final offer.

What participants say

Practical learning you can apply immediately at work.

Participants value the clarity, energy and immediate application of every WorkWithAI workshop.

“I found the training truly excellent. The content was clear and dynamic, and the practical cases made the learning very concrete. I appreciated being able to put what we were seeing into practice immediately, which made the experience both useful and motivating. The trainer is an excellent speaker who can hold the group’s attention from beginning to end. His explanations …”

Cédric ChétyKeyes - Purchasing Management (WIN)

“Who are you and what is your role? I am an Assistant Project Manager at EQUANS Belux. In my role, I support project preparation and execution, including technical coordination, communication with clients and suppliers, and the drafting of offers, emails, and project documentation. How did you experience the workshop? I experienced the workshop as very clear, practical, and well-structured. The …”

Bert DegrèveAssistant Project Manager at EQUANS Belux

“I’m Fleur from Awesom. It was a pleasure to attend Arnaud’s ‘Increase your productivity & output with ChatGPT’ course through IFBD. In my daily sourcing and procurement activities, I am always looking for sustainable ways to optimise tasks. The session was interactive and immediately applicable. Highly recommended!”

Fleur DeknudtAwesom -owner

“I recently had the opportunity to complete a training program on recruitment and ChatGPT, and I must say it was an incredibly enlightening experience. The training was not only good; it was outstanding. The depth of knowledge and practical insights I gained during this training were invaluable. I learned how to leverage ChatGPT's capabilities in the recruitment process, from crafting …”

Barbara HendrickxSplendit

“My name is Julien Vansantvoort, and I am Director of Mewa Belgium. In my role, I am closely involved in financial management, operational performance, and strategic decision-making, so understanding how AI can support finance functions is highly relevant to my day-to-day responsibilities. I found the workshop extremely enriching, relevant, and inspiring. The content was concrete, insightful, and directly connected to …”

Julien VansantvoortDirector Mewa Servibel

“I work as a Bid Manager, with responsibilities centered on the preparation and coordination of commercial proposals. Participating in the training “Maîtriser l’art de la rédaction d’offres commerciales avec ChatGPT” was an enriching and highly practical experience. The workshop offered a clear and well-structured approach to integrating artificial intelligence into everyday professional practices. The trainer’s methodical and accessible delivery made …”

FatihaBid Manager

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50 selected testimonialsSelected from 247 approved participant stories across practical AI and Copilot workshopsView the public source ↗

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Written and reviewed by Arnaud Llamas Bravo · Last reviewed 22 July 2026